Academic Warning

Academic warnings are sent to students who are deemed by the dean or dean’s designee to be academically at risk of not completing their degree and who may benefit from additional support and/or services to help them regain competency in their programs of study.

Academic Warning for all Acupuncture and East Asian medicine students


The dean or dean’s designee sends notice of academic warning to the student’s University email address or via U.S. mail to the student’s local mailing address. Notices will be sent no later than close of business on the Friday of the second week of the quarter. The date stamp of the email or the date postmark on the envelope serve as the date of notice.

Reasons for Academic Warning


An AEAM graduate program student may be placed on academic warning under the following circumstances:
  • The student’s cumulative GPA falls below program standards.The student’s quarterly GPA falls below program standards for two consecutive quarters, even though the student’s cumulative GPA is above that required for graduation.
  • The student earned a grade lower than the minimum required by the program in a required course (C), internship or clinical rotation (AC). 
  • The student’s record shows that she/he has failed a course more than once or that the student has a number of incompletes and/or withdrawals that the dean or dean’s designee considers to be of concern.

An AEAM doctoral program student may be placed on academic warning under the following circumstances:
  • The student’s cumulative GPA falls below program standards.
  • The student earned a grade lower than the minimum required by the program in a required course, internship or clinical rotation (AC). 
  • The student’s record shows that she/he has failed a course more than once or that the student has a number of incompletes and/or withdrawals that the dean or dean’s designee considers to be of concern.
Conditions during Academic Warning

An AEAM student placed on academic warning maybe required to:
  • Meet with his/her assigned faculty advisor to discuss strategies that the student may employ to return to Good Standing. 
  • Participate in academic initiatives such as participation in study groups, tutorials, open labs, and/or workshops aimed at improving study approaches
  • Avail themselves of the services provided by the Student Access Program Coordinator, if the student qualifies for an accommodation under ADA
  • In certain cases, the student may be encouraged to avail themselves of consultation with a health care practitioner
  • Repeat any courses that the student has received a grade of less than C or AC.
Students on academic warning status may be changed to the University’s probation status (described in the following section) if his/her academic progress continues to decline.

Academic Warning for all Nutrition and Exercise Science students


If after the above steps are taken, the student’s cumulative GPA falls below 2.3 on a 4.0 scale for undergraduate students, or below 3.3 on a 4.0 scale for graduate students, the department chair will place the student on academic warning status. Other factors that may support this change in academic status include a pattern of failure grades or evidence of a progressive downward trend in cumulative GPA that may be considered challenging to maintain above the required minimum GPA for graduation.

The department chair provides a letter to the student identifying the reason for the change in academic status and the rationale. The academic advisor in the Office of the Registrar and the faculty advisor in the Department of Nutrition and Exercise Science receive an electronic copy of the letter. The letter indicates that the student will be monitored closely in an effort to best support his/her academic success, and a reminder is offered of resources available to the student, as well as a list of potential next steps if cumulative GPA continues to decline. The faculty advisor will reach out to the student to identify strategies for academic improvement.

As the student’s cumulative GPA improves above the levels indicated above and is determined to be on track to maintain a cumulative GPA for successful program completion, a letter returning them to good standing is provided by the department chair.

Students on academic warning status may be changed to the University’s probation status (described in the following section) if his/her cumulative GPA continues to fall.

Academic Warning for all Counseling and Health Psychology students


If after following the above steps the student’s cumulative GPA falls below 2.5 on a 4.0 scale for undergraduate students, or below 3.0 on a 4.0 scale for graduate students, the department chair will place the student on academic warning status. Other factors that may support this change in academic status include a pattern of failure (F) grades or evidence of a progressive downward trend in cumulative GPA that are likely to make it challenging for the student to maintain a GPA above the required minimum for graduation.

The department chair will provide a letter to the student identifying the reason for the change in academic status. The academic advisor in the Office of the Registrar and the faculty advisor in the Department of Counseling and Health Psychology will receive an electronic copy of the letter. The letter will indicate that the student will be monitored closely in an effort to support his/her academic success and will include a reminder of resources available to the student, as well as a list of potential next steps if the student’s cumulative GPA continues to decline. The faculty advisor will reach out to the student to identify strategies for academic improvement.

When placed on academic warning status, the student will meet with the faculty advisor immediately (within one week) to develop an academic improvement plan. The student or his/her faculty advisor will send a copy (signed by the student and faculty advisor) to the department chair and Office of the Registrar. Any student placed on academic warning must complete within one academic quarter the actions listed in his/her academic improvement plan, raise his/her overall GPA to above 2.5 (or 3.0 if registered in a CHP graduate program) and convert any PC grades to AC. 


If the student’s cumulative GPA improves above the levels indicated above and is determined to be on track to maintain a cumulative GPA that meets criteria for successful program completion and timely graduation, the department chair will provide to the student a letter returning them to good academic standing, copying both the Office of the Registrar and the student’s faculty advisor.

Students on academic warning status may be changed to the University’s probation status (described in the following section) if his/her cumulative GPA continues to fall.

Academic Warning for all Midwifery students


After determining that a student be placed on academic warning per above steps, a written warning is issued by the Department of Midwifery Student Progress Committee (SPC). Documentation of the warning will be filed in the student’s department file. A warning does not affect student status.

Warnings are confidential; only the student, the SPC and midwifery faculty, preceptor, or staff members directly involved with the academic warning are notified when they are issued.

If the problem remains unresolved, the Chair may place the student on probation.

Academic Warning for all Master of Science in Ayurvedic Sciences students

If after following the above steps the student’s cumulative GPA falls below 3.3 on a 4.0 scale, the department chair will place the student on academic warning status. Other factors that may support this change in academic status include a pattern of failure grades or evidence of a progressive downward trend in cumulative GPA that may be considered challenging to maintain above the required minimum GPA for graduation. 

The department chair provides a letter to the student identifying the reason for the change in academic status and the rationale. The academic advisor in the Office of the Registrar and the faculty advisor in the Department of Ayurvedic Science receive an electronic copy of the letter. The letter will indicate that the student will be monitored closely in an effort to best support his/her academic success and will include a reminder about resources available to the student, as well as a list of potential next steps if cumulative GPA continues to decline. The faculty advisor will reach out to the student to identify strategies for academic improvement. 


As the student’s cumulative GPA improves above the levels indicated above, and is determined to be on track to maintain a cumulative GPA for successful program completion, a letter returning them to good standing is provided by the department chair.
Students on academic warning status may be changed to the University’s probation status (described in the following section) if his/her cumulative GPA continues to fall.

Academic Warning for all Master of Arts in Public Health students


After determining that a student be placed on academic warning per above steps, the program director provides a letter to the student identifying the reason for the change in academic status and the rationale. The academic advisor in the Office of the Registrar and the MPH faculty advisor receive an electronic copy of the letter. The letter indicates that the student will be monitored closely in an effort to best support his/her academic success, and a reminder is offered of available resources that may be helpful. The faculty advisor will reach out to the student to identify strategies for academic improvement.

As the student’s cumulative GPA improves above the levels indicated above and is determined to be on track to maintain a cumulative GPA for successful program completion, a letter returning them to good standing is provided by the program director.

Students on academic warning status may be changed to the University’s probation status (described in the following section) if his/her cumulative GPA continues to fall.

Academic Warning for all students in Herbal Sciences and Integrated Human Biology Bachelor of Science degree programs

If after the above steps are taken, the student’s cumulative GPA falls below 2.3 on a 4.0 scale, the department chair will place the student on academic warning status. Other factors that may support this change in academic status include a pattern of failure grades or evidence of a progressive downward trend in cumulative GPA that may be considered challenging to maintain above the required minimum GPA for graduation.

The department chair provides a letter to the student identifying the reason for the change in academic status and the rationale. The academic advisor in the Office of the Registrar and the faculty advisor in the department receive an electronic copy of the letter. The letter indicates that the student will be monitored closely in an effort to best support his/her academic success, and a reminder is offered of resources available to the student, as well as a list of potential next steps if cumulative GPA continues to decline. The faculty advisor will reach out to the student to identify strategies for academic improvement.

As the student’s cumulative GPA improves above the levels indicated above and is determined to be on track to maintain a cumulative GPA for successful program completion, a letter returning them to good standing is provided by the department chair.

Students on academic warning status may be changed to the University’s probation status (described in the following section) if his/her cumulative GPA continues to fall.