Academic Probation
Notice of Probation
The dean or dean’s designee sends notice of academic probation to the student’s University email address and via U.S. mail to the student’s local mailing address. Notices will be sent no later than close of business on the Friday of the second week of the quarter. The date of the postmark on the envelope and the date stamp of the email serve as the date of notice.
Reasons for Academic Probation
A graduate program student may be placed on academic probation under the following circumstances:
- The student’s cumulative GPA falls below program standards.
- The student’s GPA for the quarter falls below program standards, even though the student’s cumulative GPA is above that required for graduation.
- The student earned a grade lower than the minimum required by the school or program in a required course, internship or clinical rotation.
- The student’s record shows that she/he has failed a course more than once or that the student has a number of incompletes and/or withdrawals that the dean or dean’s designee considers to be of concern.
An undergraduate student may be placed on academic probation under the following circumstances:
- The student’s cumulative GPA falls below 2.0.
- The student’s GPA for the quarter is below that required for graduation, even though the student’s cumulative GPA is above that required for graduation.
- The student earned a grade lower than the minimum required by the school or program in a required course, internship or clinical rotation.
- The student’s record shows that she/he has failed a course more than once or that the student has a number of incompletes and/or withdrawals that the dean or dean’s designee considers to be of concern.
Conditions during Academic Probation
A student placed on academic probation will be required to meet with a faculty advisor to develop an academic improvement plan that the student must complete in order to be removed from academic probation. The academic plan may require the student to do one or more of the following:
- Earn a designated minimum grade in all courses while on probation
- Reduce the number of credits taken while on probation
- Participate in academic initiatives such as tutorials and workshops aimed at improving study approaches
- Obtain permission from the faculty advisor for taking incompletes in or withdrawing from classes
- Fulfill other requirements outlined by the school/program and/or faculty advisor
Duration of Academic Probation
A student is generally placed on academic probation for one quarter. If the dean, dean’s designee and/or Student Progress Committee determine(s) that the student has not satisfied the conditions of the probation, the student will be:
- Given written notice (as outlined above) regarding circumstances for the continuation of probation.
- Placed on suspension or recommended for dismissal.
The dean or dean’s designee will notify the student each quarter that the student remains on probation and whenever the student’s academic status has changed.