Academic Probation
Notice of Probation
The dean or dean’s designee sends notice of academic probation to the student’s University email address and via U.S. mail to the student’s local mailing address. Notices will be sent no later than close of business on the Friday of the second week of the quarter. The date of the postmark on the envelope and the date stamp of the email serve as the date of notice.
A notice of academic probation should include the following information:
- A statement that the student has been placed on academic probation
- The reason(s) that the student has been placed on academic probation
- A statement of the requirement that the student meet with his/her faculty advisor to develop an academic plan that the student must complete in order to be removed from academic probation
- A list of the potential consequences for not meeting the requirements outlined in the academic plan
Reasons for Academic Probation
A graduate program student may be placed on academic probation under the following circumstances:
- The student’s cumulative GPA falls below program standards
- The student’s GPA for the quarter falls below program standards, even though the student’s cumulative GPA is above that required for graduation
- The student earned a grade lower than the minimum required by the school or program in a required course, internship or clinical rotation
- The student’s record shows that s/he has failed a course more than once or that the student has a number of incompletes and/or withdrawals that the dean or dean’s designee considers to be of concern
An undergraduate student may be placed on academic probation under the following circumstances:
- The student’s cumulative GPA falls below 2.0
- The student’s GPA for the quarter is below that required for graduation, even though the student’s cumulative GPA is above that required for graduation
- The student earned a grade lower than the minimum required by the school or program in a required course, internship or clinical rotation
- The student’s record shows that s/he has failed a course more than once or that the student has a number of incompletes and/or withdrawals that the dean or dean’s designee considers to be of concern
Conditions During Academic Probation
A student placed on academic probation will be required to meet with a faculty advisor to develop an academic improvement plan that the student must complete in order to be removed from academic probation. The academic plan may require the student to do one or more of the following:
- Earn a designated minimum grade in all courses while on probation
- Reduce the number of credits taken while on probation
- Participate in academic initiatives such as tutorials and workshops aimed at improving study approaches
- Obtain permission from the faculty advisor for taking incompletes in or withdrawing from classes
- Fulfill other requirements outlined by the school/program and/or faculty advisor
Duration of Academic Probation
A student is generally placed on academic probation for one quarter. If the dean, dean’s designee and/or Student Progress Committee determine(s) that the student has not satisfied the conditions of the probation, the student will be:
- Given written notice (as outlined above) regarding circumstances for the continuation of probation
- Placed on suspension (see below) or recommended for dismissal (see below)
The dean or dean’s designee will notify the student each quarter that the student remains on probation and whenever the student’s academic status has changed.
Appeal of Probation
A student placed on academic probation may not appeal the decision unless s/he is able to provide specific documentation demonstrating a factual error. The student must submit documentation outlining the factual error(s) and relevance to the probation decision to the dean or dean’s designee within five (5) business days of the postmark date of the notice of probation or continuation of probation. The dean or dean’s designee will respond to the appeal within 10 working days, and his/her decision is final and cannot be appealed.